Title: Project Cycle Management (PCM) trainer
Location: Cairo, Egypt
Duration of the assignment: 41 days divided over four training phases to be delivered in 2026 (delivery = 15 days, preparation and reporting = 26 days)
Target group: Approximately 25 NCPD technical staff, mid-level managers, and department heads.
Contract type: Consultancy contract
Reporting to: AICS project Manager
2. Background
The National Council for Persons with Disabilities (NCPD) plays a central role in coordinating disability inclusion policies, services, and multi-stakeholder initiatives in Egypt. Under the EU-funded Action “Strengthening the National Council for Persons with Disabilities”, institutional capacity development is a strategic priority aimed at enhancing the Council’s ability to plan, implement, manage, monitor, and learn from complex institutional and programmatic interventions.
In the context of this consultancy, the term “project” refers to:
· Institutional reform initiatives undertaken by NCPD.
· Development and implementation of strategies, action plans, and systems.
· Multi-partner cooperation and donor funded programs.
· National policy implementation processes requiring structured planning, coordination, and performance monitoring.
Structured training in Project Cycle Management (PCM) has been identified as a core institutional need to strengthen staff capabilities across the full project lifecycle.
The objective of this consultancy is not to provide theoretical training only, but to ensure that NCPD staff reach an operational level of proficiency, enabling them to:
· Independently formulate project and program concepts.
· Apply problem tree and objective analysis techniques.
· Develop logical frameworks and results chains.
· Prepare realistic workplans and budgets.
· Monitor implementation performance using indicators.
· Use projects as management tools.
· Produce actionable progress reports for internal management and donors.
· Apply risk management and adaptive decision-making tools.
By the end of the training cycle, participants should be able to apply PCM principles autonomously in their daily work.
The
trainer shall design, deliver, and follow up on a structured PCM training
program composed of four learning phases, combining theoretical instruction,
practical case work, and applied exercises.
He/she will be directly responsible for:
Training design and preparation
· Develop
a comprehensive PCM training curriculum tailored to the institutional context
and operational needs of the NCPD.
· Design
training materials, including manuals, presentations, templates, exercises, and
case studies relevant to disability-focused public sector programming.
· Adapt
internationally recognized PCM tools (e.g. problem tree, stakeholder analysis,
logical framework, work planning) to NCPD’s operational environment.
· Prepare
pre-training assessment tools to evaluate participants’ baseline competencies
and learning needs.
· Develop
detailed session agendas for each training phase.
Training delivery
(Four phases)
The
consultant shall deliver the PCM training in four structured phases as follows:
Phase 1: Core PCM foundations
(6 days), tentatively February 2026
· Introduction
to Project Cycle Management concepts and principles.
· Project
identification and problem analysis techniques.
· Stakeholder
analysis and participation approaches.
· Logical
Framework Approach (LFA) and results analysis.
· Project
formulation and activity planning.
· Risk
analysis and sustainability planning.
Phase 2: Applied project
design and planning (3 days), tentatively April 2026
· Practical
exercises on concept note development.
· Work
planning and budgeting fundamentals.
· Results-based
planning and use of indicators.
· Hands-on
application using real NCPD project cases.
Phase 3: Monitoring,
reporting and adaptive management (3 days), tentatively May 2026
· Introduction
to monitoring systems and performance management.
· Progress
tracking, reporting structures, and accountability.
· Interpretation
of results and adaptive decision-making.
· Simulation
exercises on project reviews.
Phase 4:
Consolidation and advanced PCM practice (3 days), tentatively December 2026
· Review
of applied PCM practices used by NCPD during the year.
· Problem-solving
clinics based on real institutional challenges.
· Strengthening
planning quality and result orientation.
· Sustainability
strategies and institutionalization of PCM practices.
Coaching and practical
application
· Facilitate
group work and peer learning during training sessions.
· Support
staff in applying PCM tools to live projects and institutional plans.
· Provide
coaching during exercises and case work reviews.
· Guide
participants on transforming PCM concepts into operational planning.
Training evaluation
and learning Assessment
· Design
pre- and post-training assessment tools.
· Evaluate
learning outcomes and participant performance.
· Analyze
training effectiveness and lessons learned.
· Provide
recommendations for institutionalizing PCM practices within NCPD.
Reporting and documentation
· PCM
handbook tailored to NCPD.
· PCM tools
and templates to be used by NCPD staff.
· Final
training report with assessment results and recommendations., challenges,
progress, and achievements throughout the training cycle.
1. Deliverables
The
Consultant shall be responsible for delivering the following outputs, which
together constitute the full scope of the PCM training assignment. Deliverables
shall be submitted in English, in editable format (MS Word / MS PowerPoint /
Excel as appropriate), and validated by the AICS Project manager.
Deliverable 1. Inception and training package
design
Timing: Within one
weeks from contract start (3working days)
Format: Word.
Language: English (executive summary in Arabic).
Length: 10-15 pages
This
deliverable shall include:
· A
detailed training methodology and pedagogical approach.
· A
consolidated training workplan and delivery schedule for all four phases.
· A
participant learning pathway defining targeted competency levels by phase.
· Baseline
assessment tools (pre-training questionnaire and diagnostic templates).
· Phase-specific
agendas and session plans.
· Training
design note explaining how PCM tools will be adapted to NCPD’s operational
context.
Deliverable 2. PCM Curriculum and training materials
package
Timing: Before
delivery of Phase 1(5 working days)
Format: PowerPoint, Word, Excel.
Language: Arabic (English versions where needed)
Length: 50 pages maximum
This
deliverable shall consist of a complete PCM training package including:
· Participant
handbook covering all PCM concepts.
· Presentation
decks for all four training phases.
· PCM
templates and tools (problem tree, stakeholder matrix, logical framework, work
plans, risk matrices, basic budget templates).
· Practical
exercises and simulation materials.
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